Expenses quick guide
Draft - superseded by POL-FIN-002 v2. This page was written for version 1 of the travel and expense policy. It has not been updated and the meal limit below is out of date. Do not use it. For current limits see Submit expenses.
A one-page summary of the travel and expense rules for people who just want the numbers.
Limits
| Item | Limit |
|---|---|
| Meals | $60 per day |
| Hotel | $220 per night |
| Taxi and rideshare | Reasonable cost, keep the receipt |
| Flights | Economy class for flights under 6 hours |
Quick steps
- Keep your receipts.
- Fill in the expense form after your trip.
- Ask your manager to approve it.
- Finance pays you in the next payment run.
Rules of thumb
- Do not claim more than $60 for meals in a single day.
- Book hotels through the travel desk where possible.
- Claim mileage using the standard company rate.
- Submit your claim promptly after the trip.
Approvals
Your manager approves claims. Larger claims may need Finance approval; ask Dan Whitfield.
Why this page is still here
The page is kept so that older links keep working, and as a reminder that the wiki can be out of date. The policy documents, not wiki pages, define the rules. The current policy is POL-FIN-002 version 2. See the FAQ and Glossary for how versions work.
Contact
Questions go to Dan Whitfield (Finance Controller) or Kavya Menon (Accounts Payable Lead); see Who to ask.
Owner: Dan Whitfield - Last updated: 2025-02-10