NDA process

A non-disclosure agreement (NDA) protects confidential information that we share with, or receive from, a customer or supplier. Raise one before you share anything sensitive.

Standard or non-standard?

Type	Who may sign for Northwind
Standard-form NDA (our template, unchanged)	General Counsel (Marcus Webb) or Senior Counsel (Alice Moreno)
Anything else (the other side's template, or changes to ours)	Handled under the signing rules in Who can sign a contract

Steps

1. Tell Legal who the other party is and why you need the NDA.
2. Legal sends our standard-form NDA. This normally takes 3 business days.
3. The other party reviews it. If they ask for changes, Legal decides whether it is still a standard NDA.
4. Both sides sign. Do not start sharing confidential material until the NDA is signed.
5. Legal stores the signed copy; see Records retention.

Things to remember

• An NDA ends after a set number of years. Confidentiality in a customer's MSA is separate; see the customer pages for each customer's term.
• NDA documents have IDs like NDA-<CUSTOMER>.
• If you receive a confidential document by mistake, do not share it; tell Legal.

Related

• Who can sign a contract
• Sales: proposal process

Owner: Alice Moreno - Last updated: 2026-09-13